How it works

Documenting Decisions

Agree on decisions and document them within your team and with external partners in 5 steps.

1

Agree on a decision

You and (part of) your team agree on a decision for your project.
Be it during a meeting, in your Slack channel or while having a coffee.
2

Involve everyone necessary

To nail it down and make sure everybody is on the same page, you add the decision to Loqbooq and set all involved people as reviewers
3

Everyone gets notified

All reviewers get notified by Loqbooq and can either approve, reject or edit the decision.
4

Loqbooq stores decision permanently

Once everybody has approved the decision, Loqbooq stores it permanently and unalterably.
A digital fingerprint is generated to ensure the decision's integrity.
5

Build up a reference system

As you log every major decision of your project to Loqbooq, you build up a reference of who decided what, when and why.
A clear documentation your team can quickly refer to anytime.

Keeping a decision record will foster team communication and speed up the decision process.

1

Reduce recurring discussions

By writing down your project decisions you build up a knowledge base of what has been decided and why.
Whenever you are unsure if something has been decided, what exactly was decided or whether all aspects have been considered, your decision log has the answer and provides the basis for revised or new decisions.
2

Increase feeling of ownership

Decisions can be challenged when people were not involved and don't know the reasoning in the decision process. Explicitly recording decisions and collecting approval from everybody makes sure the entire team shares ownership in the decision.
3

Learn and move faster

Inevitably, some of your decisions will turn out to be wrong. Committing to decisions and recording the reasoning jointly as a team avoids blame gaming. Instead, it clears the way to learn from your mistakes and move forward — together.
4

Improve communication

When you decided together, you also have to discuss problems and possible solutions together. You might even need actively argue about how to move forward. But this also ensures that all perspectives are considered and everybody is on board with the final decision.
5

Document better

Even agile project management still requires having a plan — only the plan can be adjusted and changed quickly. A solid decision log serves as transparent and comprehensible documentation so the current state of a project can easily be re-constructed.

Committing to decisions together in the beginning, will already prevent almost any dispute.
But what if your team or your project breaks apart?

1

If differences escalate

Especially if a project involves multiple companies, contractors or departments, it can happen that disputes escalate and one party tries to block others from tools like Loqbooq.
2

You always keep your data

Whenever you leave (or get kicked out of) a Loq, Loqbooq will automatically email you a full PDF export of the current decision Loq.
3

Verification via Hashes

Not only can you refer to the decisions loq in disputes, you can even prove that your version is genuine. Simply enter the fingerprint code (aka hash) of a decision on loqbooq.app/validate.
4

Fingerprints

Verifying your decision export will even work if the owners delete their account.
While we will of course delete all personal and business data, we will keep the fingerprints indefinitely. The fingerprint discloses nothing of the original content. But as long as you can present a complete decision content and fingerprint, we can confirm that it is genuine.
5

Neutral Single Source of Truth

When you use Loqbooq in your project, you agree on decisions together. Everybody involved is aware that decisions are stored permanently and verifiable.
So we believe, discussions will most likely not even evolve to larger disputes anymore. But in case they do, Loqbooq serves as a neutral single source of truth.